Server Instructions:

1. Open MedCast 3000 by clicking the ‘Start’ button and going to ‘All Programs’, ‘MedCast 3000’ and then ‘MedCast 3000’. If you do not have MedCast 3000, it can be downloaded and installed from: <http://www.indorgs.virginia.edu/radgroup/MedCast>. You must have administrative rights to install the software; if you do not, speak with your network administrator.

2. A splash screen will appear as ‘MedCast 3000’, double-click on it or hit the ‘escape’ button.

3. The microphone check will then appear. If you do not wish to test the microphone, proceed by clicking ‘Done’, otherwise you can hear a sample recording by first clicking ‘Record’, speaking into the microphone, then hitting the ‘Stop’ button. Now you can listen to your recording by clicking ‘Play’. If you cannot hear your voice at a desired volume, first make sure the speakers are set to a high enough volume and that the microphones are connected and are on. If you would still like to increase the microphone volume you can do so by dragging the ‘Microphone Volume’ further to the right. Click ‘Done’ when done. For technical information regarding the microphone and audio quality, refer to the end of this document.

4. You must now open a PowerPoint presentation using the ‘Open Presentation’ button. Browse to the location where your presentation is, e.g. on a USB flash drive, and open the ‘.ppt’ file.
(Technical Information: At this time the software requires the user to use a PowerPoint file. In later versions the user will have the option of broadcasting any content that shows on the presenter’s desktop and not just a PowerPoint presentation. You can view the IP address from which you will be broadcasting. If presenting from Moss Amphitheatre in the Radiology department, it will always be ‘http://10.2.16.38:8080/’ and clients will be aware of that, as it is outlined in the Client Instructions. Otherwise if you are presenting from another location, you must provide the address to the client which is “http://” + “your IP address” + “:” + “your Port”. With this version of the software you must broadcast from a static IP address and cannot be behind a router, e.g. being on a wireless network will not work.)

5. The message box “Your Selection is Ready for Viewing” will pop-up, press ‘OK’. You must now enter the Author, Title and Comments information and then you can press the ‘Run Slideshow’ button to bring up the slideshow in the background.

6. You can begin broadcasting and presenting anytime by pressing ‘Start Encode’. The software will automatically minimize and you can start presenting. To exit at any point during the presentation, hit ‘escape’ on the keyboard. Otherwise, you can close the program once your presentation is complete and you’ve reached the end of slideshow. Note that the actual PowerPoint file will never be accessible to the viewers or anyone else at any time during or after the presentation. (Technical Information: The software can automatically archive the presentation as a Video file on a specified location (local computer or shared drive). These settings can be changed in the ‘Live! Settings’ and ‘Encoding Profile’ tabs. Default settings are set to save on the local C drive.)

* Microphone and Audio information

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For Technical Details contact:

Bryan Jeun bsj4h@virginia.edu PIC#3017

Ramin Javan rj7k@virginia.edu (202)-368-7878, PIC#3797

JJRadGroup & Associates